ChecklistPrintable
Printable Wedding Checklist
All 160 tasks on a few pages, organized by timeline. Print it, or choose “Save as PDF” in the print dialog.
By The ReadyToWeddy Team · Updated
160 tasks · engagement to after the wedding
Wedding planning checklist
ReadyToWeddy
Essential
Getting Started
- Agree on your top wedding priorities (essential)
- Set your working budget (essential)
- Talk about family contributions
- Estimate your guest count (essential)
- Draft your guest list in three tiers (essential)
- Choose a season or date range (essential)
- Decide where you want to get married (essential)
- Decide what kind of ceremony you want (essential)
- Decide whether you need a planner
- Set up a shared planning system
- Insure your engagement ring
- Share your news the way you want to
12+ Months Before
- Research and shortlist venues (essential)
- Visit your shortlisted venues (essential)
- Book your venue (essential)
- Secure your ceremony location (essential)
- Confirm your date and tell key people (essential)
- Hire your planner or coordinator
- Book your wedding photographer8–18 months
- Decide on a videographer7–18 months
- Book your caterer (essential)8–18 months
- Book your officiant (essential)6–18 months
- Book your band or DJ7–18 months
- Know what to check in every vendor contract (essential)
- Consider wedding insurance6–18 months
- Start researching wedding outfits
- Check destination wedding requirements (essential)
- Check passport validity for both of you (essential)8–18 months
- Choose your wedding party8–18 months
9–12 Months Before
- Book your florist6–12 months
- Book hair and makeup4–12 months
- Book rentals and equipment5–12 months
- Check permits for a private or outdoor venue6–11 months
- Create your wedding website7–12 months
- Collect guest addresses and contact details (essential)8–11 months
- Reserve accommodation for guests6–12 months
- Book your getting-ready space and wedding-night stay5–11 months
- Plan how guests will get around5–12 months
- Set up your registry4–12 months
- Book an engagement photo session7–12 months
- Order your wedding outfits (essential)6–12 months
- Book your cake or dessert supplier4–11 months
- Share travel details with destination guests7–12 months
- Research marriage license requirements (essential)4–12 months
- Complete any religious ceremony requirements (essential)6–12 months
6–9 Months Before
- Send save-the-dates5–12 months
- Book the remaining vendors4–10 months
- Review your budget against real quotes6–8 months
- Plan the ceremony structure (essential)3–9 months
- Plan your honeymoon2–12 months
- Request time off work4–8 months
- Review accessibility and guest needs2–10 months
- Choose wedding party outfits3–9 months
- Plan a rehearsal or welcome dinner2–9 months
- Book transport for the two of you3–10 months
- Decide on plus-ones and children4–12 months
- Decide your dress code5–8 months
- Sketch the reception flow3–9 months
- Check venue rules for vendors and décor3–11 months
3–6 Months Before
- Design and order your invitations (essential)3–5 months
- Finalize your menu and tasting (essential)2–5 months
- Plan the bar and drinks2–5 months
- Finalize flowers and décor2–5 months
- Confirm transportation details2–5 months
- Buy your wedding rings (essential)2–6 months
- Plan signage and on-the-day stationery2–5 months
- Decide how guests will share photos1–5 months
- Decide on an unplugged ceremony1–5 months
- Choose your key music moments1–5 months
- Schedule hair and makeup trials1–5 months
- Decide on wedding favors1–5 months
- Choose a guest book or keepsake2–5 months
- Write your vowsUp to 5 months
- Decide who will give speeches1–5 months
- Buy shoes and accessories2–5 months
- Plan bachelor and bachelorette parties1–6 months
- Agree on a wet-weather plan (essential)2–6 months
1–3 Months Before
- Send your wedding invitations (essential)
- Track RSVPs as they arrive (essential)
- Follow up on missing RSVPs (essential)3–5 weeks
- Create your seating plan2–6 weeks
- Apply for your marriage license (essential)
- Confirm your officiant can legally marry you (essential)2–3 months
- Attend your outfit fittings (essential)
- Finalize ceremony details (essential)
- Create your wedding-day timeline (essential)
- Set up guest photo sharing
- List every final payment (essential)
- Share a must-have photo listUp to 3 months
- Arrange vendor meals
- Prepare welcome bags or notesUp to 3 months
- Buy gifts for your wedding party and parentsUp to 3 months
- Set the exact weather decision pointUp to 2 months
1 Month Before
- Confirm your final guest count (essential)2–4 weeks
- Send final numbers to vendors (essential)1–3 weeks
- Do a final venue walkthrough (essential)2–6 weeks
- Confirm vendor arrival and access times (essential)2–5 weeks
- Finalize the ceremony and reception layout2–5 weeks
- Print place cards and the seating chart1–4 weeks
- Approve signs and printed materials2–5 weeks
- Test your printed QR codes1–4 weeks
- Assign wedding-day responsibilities (essential)1–6 weeks
- Decide who looks after gifts and cards1–5 weeks
- Prepare your own thank-you wordsUp to 6 weeks
- Confirm guest accommodation details2–6 weeks
- Choose your wedding-day point of contact (essential)Up to 2 months
- Check mobile signal and Wi-Fi at the venue1–6 weeks
2 Weeks Before
- Send the final timeline to vendors (essential)1–3 weeks
- Reconfirm every vendor (essential)1–3 weeks
- Prepare final payments and tips (essential)Up to 3 weeks
- Start packing for the wedding and honeymoon1–3 weeks
- Review your backup plans1–3 weeks
- Attend your final fitting (essential)1–3 weeks
- Book pre-wedding groomingUp to 3 weeks
- Confirm rental and décor deliveries1–3 weeks
- Send music requests and a do-not-play list1–4 weeks
- Send guests the final details1–3 weeks
Wedding Week
- Gather your marriage documents (essential)2–10 days
- Check the rings are ready (essential)Up to 2 weeks
- Hold your ceremony rehearsal1–7 days
- Steam and prepare your outfits1–7 days
- Pack a wedding-day emergency kitUp to 2 weeks
- Charge devices and power banks1–5 days
- Save vendor contacts offline1–7 days
- Reconfirm pickup times and routes (essential)1–7 days
- Drop off décor at the venue1–5 days
- Plan food and water for getting ready1–7 days
- Hand over vendor communication (essential)1–7 days
- Stop making big changes1–7 days
The Day Before
- Check in with your coordinator1–2 days
- Put rings, documents and outfits in one place (essential)1–2 days
- Hand over payment envelopes1–3 days
- Eat properly, drink water and rest1–2 days
- Set alarms and confirm the morning plan
- Write a note for your partnerUp to 2 weeks
Wedding Day
- Keep your essentials with one trusted person (essential)
- Sign your marriage documents (essential)
- Make sure you eat your meal
- Take a quiet moment together
- Enjoy the wedding
First 48 Hours After
- Collect and secure gifts and cards (essential)Up to 2 days after
- Return rentals and borrowed items (essential)Up to 2 days after
- Collect décor and personal belongingsUp to 2 days after
- Check getting-ready and hotel roomsUp to 1 day after
- Store your wedding outfits safelyUp to 3 days after
- Download guest photos and videosUp to 2 weeks after
- Back up your photos and videosUp to 2 weeks after
- Confirm who has the marriage documents (essential)Up to 2 days after
First Month After
- Send thank-you notesUp to 3 months after
- Leave reviews for your vendorsUp to 3 months after
- Follow up on photos, video and other deliverablesUp to 6 months after
- Clean or preserve your outfitsUp to 3 months after
- Update your name, if you’re changing itUp to 12 months after
- Order certified copies of your marriage certificateUp to 2 months after
- Update finances, insurance and beneficiariesUp to 4 months after
- Settle final charges and deposits (essential)Up to 2 months after
- Organize gifts and close your registryUp to 3 months after
- Share photos with your guestsUp to 4 months after
- Choose photos for prints or an albumUp to 12 months after
- Update or close your wedding websiteUp to 4 months after