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ChecklistCategory · Flowers & Décor

Wedding Flowers & Décor Checklist

Flowers and décor set the mood, but they also involve deliveries, setup and collection. These tasks cover the creative choices and the logistics that make them work on the day.

Create my planSee all 7 tasks

By The ReadyToWeddy Team · Updated

Quick answer

What should be on a wedding flowers and décor checklist?

Book your florist 9–12 months before, then check your venue’s décor rules and finalize arrangements about three months out. Confirm delivery times two weeks before, drop off labeled boxes of your own décor in wedding week, and agree who collects everything afterwards, including any flowers you’d like to keep.

Flowers & Décor checklist: 7 tasks in order

  1. 9–12 Months Before

  2. 6–9 Months Before

    Check venue rules for vendors and décor

    Noise curfews, candles, confetti and required suppliers

    3–11 months before

  3. 3–6 Months Before

    Finalize flowers and décor

    Quantities, setup, cleanup and pieces that move between spaces

    2–5 months before

    Choose a guest book or keepsake

    A book, cards, audio or photos, plus someone to look after it

    2–5 months beforeOptional

  4. 2 Weeks Before

    Confirm rental and décor deliveries

    Quantities, delivery times, drop-off point and collection

    1–3 weeks before

  5. Wedding Week

    Drop off décor at the venue

    Labeled boxes with setup notes and a pickup plan

    1–5 days before

  6. First 48 Hours After

    Collect décor and personal belongings

    Décor, signs and guest book within the pickup window

    Up to 2 days after

Frequently asked questions

When should you book a wedding florist?

Many couples book 9–12 months ahead, especially for peak-season dates. Popular florists may take only a few weddings per weekend, so contacting them soon after booking your venue gives you more choice.

How can you save money on wedding flowers?

Choose seasonal and local flowers, reuse ceremony arrangements at the reception, mix in greenery or candles where the venue allows, and focus on a few high-impact pieces rather than many small ones.

Who takes the décor home after the wedding?

Decide before the day. Assign someone to pack and collect your own décor, check what the venue or florist removes, and agree on who takes home any flowers or items you’d like to keep.

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