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Wedding Logistics Checklist

Logistics are what let you relax on the day. These tasks cover your timeline, who does what, and the handoffs that mean you don’t have to answer vendor questions at your own wedding.

Create my planSee all 17 tasks

By The ReadyToWeddy Team · Updated

Quick answer

What should be on a wedding logistics checklist?

Draft your wedding-day timeline about 6–8 weeks out. About a month before, assign responsibilities, such as who holds the rings and looks after gifts, and choose a point of contact who isn’t you. Send the final timeline to vendors two weeks out, then hand over vendor communication in wedding week.

Timeline & Logistics checklist: 17 tasks in order

  1. Getting Started

    Agree on your top wedding priorities

    Pick 3–5 shared priorities to guide every later choice

    Essential

    Set up a shared planning system

    One shared home for budget, guests, vendors and tasks

  2. 6–9 Months Before

  3. 1–3 Months Before

  4. 1 Month Before

    Confirm vendor arrival and access times

    Load-in, parking, and setup and cleanup windows

    2–5 weeks beforeEssential

    Decide who looks after gifts and cards

    A lockable box, a watched spot and a safe way home

    1–5 weeks before

    Choose your wedding-day point of contact

    Someone other than you two, shared with every vendor

    Up to 2 months beforeEssential

  5. 2 Weeks Before

    Send the final timeline to vendors

    Arrival times, addresses and your day-of contact’s details

    1–3 weeks beforeEssential

    Start packing for the wedding and honeymoon

    Separate wedding-day items, overnight bags and travel gear

    1–3 weeks before

  6. Wedding Week

    Save vendor contacts offline

    Phone numbers saved offline, plus a printed sheet

    1–7 days before

    Hand over vendor communication

    Vendors now go to your day-of contact, not you two

    1–7 days beforeEssential

    Stop making big changes

    Only fix what truly needs it — what you have is ready

    1–7 days before

  7. The Day Before

    Check in with your coordinator

    Run through timeline, deliveries and who handles what

    1–2 days before

    Set alarms and confirm the morning plan

    Two alarms, plus wake-up, beauty, breakfast and pickup times

    The day before

  8. Wedding Day

    Keep your essentials with one trusted person

    Rings, documents, vows, ID and phone always accounted for

    Wedding dayEssential

    Enjoy the wedding

    The work is done and trusted people have it handled

    Wedding day

Timeline & Logistics guides

Step-by-step help for the biggest timeline & logistics decisions.

All planning guides

Frequently asked questions

When should you hand over vendor communication?

In wedding week, once your final timeline has gone out. Give your point of contact every vendor’s details and introduce them, so questions on the day go to them instead of you.

How do you keep wedding plans organized?

Use one shared planning system, such as a spreadsheet or planner, for tasks, contacts and payments. Keep one master version of the timeline, and save vendor contacts offline in wedding week.

What wedding-day jobs do couples forget to assign?

Commonly missed jobs include looking after gifts and cards, moving ceremony flowers, returning rentals, collecting leftover cake, taking décor home and checking the getting-ready room before leaving.

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